Candidate Registration Form

Thank you for choosing to register with Aaron Wallis. Our efficiency in finding you a new position is dependent on how accurately we can promote your skills to potential employers. Together with this, we are legally required to confirm your identity and ensure that you are eligible to work in the UK/EU and undertake other checks which are a requirement of the regulations that govern the recruitment industry. Therefore, please complete the entire document.

If you would prefer a paper copy to print, complete by hand, scan and securely upload.  Additional supporting documents can also be uploaded by this secure upload facility.

Aaron Wallis will use the information given on this application form and from your CV for recruitment and selection. The information you give us will be kept confidential and your personal information will not be disclosed to third parties without your prior consent except where necessary to confirm factual information provided by you, including the prevention and detection of fraud and/or otherwise required by law. 

This form is transmitted securely to the SSL server via 256-bit High-grade SSL encryption. When transferred the field values on the form are encrypted using JavaScript library before it is submitted to the server.  It is stored as an encrypted form on the server and can only be viewed by personnel with an encryption key. For further information on how we use your date please visit our privacy policy and candidate privacy notice
 

Section One - Personal Details

Section Two - Candidate Terms of Business

The following is a legal requirement under the Conduct of Employment Agencies and Employment Businesses Regulations 2003. We are unable to assist you until these terms are agreed and signed. 

Agreement to Aaron Wallis Candidate Terms of Business Aaron Wallis Recruitment and Training Limited T/A Aaron Wallis and Aaron Wallis Sales Recruitment is to provide you permanent recruitment services, that is to say, we will act as an Employment Agency as defined under The Employment Agencies Act 1973.

• You authorise Aaron Wallis to seek work on your behalf. 
• You understand that Aaron Wallis will undertake checks to confirm my Identity, Address & Eligibility to Work in the UK. 
• You wish us to seek employment within the field of Sales and Marketing. 
• In order to provide recruitment services to you, Aaron Wallis will have to process your personal data. In doing so we will comply at all times with data protection laws. See our candidate privacy notice for further information on how we handle your data

Section Three - Data Retention and Your Rights

Aaron Wallis will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes, for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, developing and managing our services and relationship with you and our clients.

Aaron Wallis will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

For candidates that we place into permanent roles, we must also keep data for as long as is legally required by HMRC and associated tax legislation.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

Where Aaron Wallis has obtained your consent to process your personal and sensitive personal data, we will follow our retention policy. Upon the expiry of that, Aaron Wallis will seek further consent from you. Where consent is not granted Aaron Wallis will cease to process your personal and sensitive personal data.  

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data Aaron Wallis processes on you;
• The right of access to the personal data Aaron Wallis processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to Aaron Wallis processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by completing the Withdrawal of Consent form

There may be circumstances where Aaron Wallis will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons. More information can be found in our Candidate Privacy Notice.

If you believe that any of the data that Aaron Wallis processes are incorrect or incomplete, please contact us using the details above. We will then take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us at gdpr@aaronwallis.co.uk if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above. 

Section Four - Equal Opportunities

Aaron Wallis is committed to a policy of equal opportunities for all work seekers and shall adhere to such a policy at all times and will review on an ongoing basis on all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs or membership or non-membership of a trade union. We place an obligation upon all staff to respect and act in accordance with the policy.

Aaron Wallis shall not discriminate unlawfully when deciding which candidate/temporary worker is submitted for a vacancy or assignment, or in any terms of employment or terms of engagement for temporary workers. Aaron Wallis will ensure that each candidate is assessed only in accordance with the candidate’s merits, qualification and ability to perform the relevant duties required by the particular vacancy.

Aaron Wallis operates an equal opportunity policy which can be found in our diversity statement.  

Section Five - Driving Status and Criminal Convictions

Criminal record disclosure

We are asking you to complete this form in relation to job roles which are not exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). For this reason, you are only required to disclose information about unspent convictions. You are not required to disclose spent convictions on this form.

Additionally, you are not required to declare any information about ‘protected’ offences – (offences to which the filtering rules apply).  If you are unsure as to whether a conviction is unspent/spent or protected (filtered) please see the additional guidance or you can contact organisations such as NACRO or Unlock for further information.

If you wish to be put forward for/if any role is identified which may be suitable for you but which is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020), meaning that you are required to disclose spent convictions, we will ask you to complete an additional criminal disclosure form. You are not required complete that additional form if you do not wish to be put forward for that type of work.

Alternatively, please post the details in a separate note with an envelope marked ‘confidential' to Robert Scott, Data Protection Officer, Aaron Wallis Sales Recruitment, 22 Walker Avenue, Stratford Office Village, Wolverton Mill, Milton Keynes, MK12 5TW

If you have declared any convictions you are welcome to provide us with any additional information that you think may be relevant and which will help us to determine your suitability to be put forward for roles with our clients. This could include for example information about the circumstances of the offence, any work (paid or voluntary) or training that you have undertaken since, change in your circumstances etc.

We will seek to put forward/supply the best possible candidates to our clients. Having a criminal conviction will not necessarily exclude you from the process.

The information given will be treated in the strictest of confidence and only taken into account where, in our reasonable opinion, the offence is relevant to the post to which you are applying. Failure to declare a conviction may require us to exclude you from our register if the offence is not declared but later comes to light. If you are working in an assignment with a client at the time that we are made aware of a conviction that you have not disclosed to us, we may be legally required to inform our client of that information and your assignment may be terminated.

Section Six - Eligibility to work in the United Kingdom

UK Legislation requires all candidates to provide appropriate evidence for applications for all types of employment:

Such as Type of Visa/Work Permit (if applicable)

In line with UKBA guidance on the prevention of illegal working we will need to verify and take a copy of your original ID documentation as evidence of your right to work in the UK/EU.

We require either:

i) National Insurance number

ii) Or, if you do not have a National Insurance Number, we require both your date of birth and gender

Aaron Wallis also needs to confirm and verify your identity together with how you are eligible to work in the UK/EU. 

Under the laws that govern the recruitment industry, we will require a copy of your passport or photo driving license and National Insurance number or UK Identity Card or similar ID on file.

After completing this form you will be redirected to a new page that will securely encrypt and upload your identity document to a secure server.

If you have any questions regarding alternative ID please call Rob Scott on 01908 061400.

Section Seven - Health and Disability

The following questions on health and disability are asked in order to find out your needs in terms of reasonable adjustments to access our recruitment service and to find out your needs in order to perform the job or position sought.

If a permanent role requires an intrinsic function to be completed, we will discuss your ability to undertake this function after you have been successfully registered with the Agency.

Section Eight - Data Protection Statement and Candidate Declaration

Aaron Wallis provides work-finding services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services – in doing so, we act as a data controller. This is why we have asked for your personal data on this form. When we process your personal data, we must do so in accordance with data protection laws.

Those laws require us to give you a Privacy Statement to explain how we manage your personal data.  Please see our Privacy Statement and Candidate Privacy Notice.

Section Nine - Complaints or Queries

If you wish to complain about this Registration Form or any of the procedures set out in it, please contact Rob Scott, Data Protection Officer and Managing Director, at info@aaronwallis.co.uk or 01908 061400.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

I hereby confirm that you have my authority to seek references from previous employers and upon successful placement by Aaron Wallis, I confirm that you are able to seek references from my current employer. 

I confirm that to the best of my knowledge the information contained in my CV is correct and true. I have omitted no facts that could affect my future employment and accept responsibility if it is found that I have deliberately given false or misleading information. 

I will inform Aaron Wallis immediately of any circumstances that may affect my work, such as changes to health, subsequent pending prosecutions or convictions, which may arise whilst I am registered for permanent, contract or interim work. 

I acknowledge and agree that should Aaron Wallis introduce me to a company and my application is unsuccessful I will not approach the company with a direct approach for at least 12 months. Instead, should I wish to be reconsidered I will contact Aaron Wallis to request that they resubmit / introduce my details. 

I agree that the above information given on my application may be used for registration purposes under applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”).

I confirm that upon successful job offer and verbal acceptance, I authorise Aaron Wallis to transfer my data to their employer client so that a written offer can be made. I also authorise Aaron Wallis and its nominated agent(s) to approach credit referencing agencies, educational establishments and government agencies where appropriate to verify the information that I have given. 

Thank you for completing this registration form. If you have any questions regarding this form please call Rob Scott on 01908 061400 or email at info@aaronwallis.co.uk 

Aaron Wallis Sales Recruitment & Aaron Wallis Recruitment Solutions are trading names of Aaron Wallis Recruitment and Training Limited, registered in England no. 6356563. Registered Address: The Stable Yard 25-33 Vicarage Road, Stony Stratford, Milton Keynes, Buckinghamshire, England, MK11 1BN.

www.aaronwallis.co.uk